Documents and information drive your organization, and your long-term success is dependent upon your ability to control, manage, and distribute them. Without the right solution it’s very difficult to make informed decisions, profitably process transactions, maintain regulatory compliance, and successfully manage growth. The question is - how can you manage all those diverse needs?
FileBound is the answer!
FileBound is an affordable web-based Content Management Solution that addresses these issues for organizations of all sizes. The challenge today is finding seamless solutions that control and manage information created from disparate sources and stored in many different forms. These forms often include paper files, archival box storage, document images, digital application files, computer print files, emails, faxes, web site input, and many others. FileBound is designed to accept and combine this disparate content, organize it, distribute it via workflow, store it, and provide secure access to it when and where users need it.
For more information and resources about FileBound click here
DIT Solutions offers this affordable web-based Content Management Solution that addresses these issues for organizations of all sizes.
The challenge today is finding seamless solutions that control and manage information created from disparate sources and stored in many different forms. These forms often include paper files, archival box storage, document images, digital application files, computer print files, emails, faxes, web site input, and many others.
Our hosting system is designed to accept and combine this disparate content, organize it, distribute it via workflow, store it, and provide secure access to it when and where users need it.
The components that make up the DIT Solution include the following:
DIT provides document scanning, importing, and retrieval functionality. Documents can be scanned using the DIT scan module which includes all the industry standard index automation tools including barcode recognition, OCR, and Data matching from external sources. These conversion results are then uploaded to a target DIT server to complete workflow processes, and for storage and retrieval. DIT also inherently supports distributed scanning environments with browser scanning tools, and scan controls that can be embedded in other applications. DIT also provides importing tools that allow for integration with other document scanning applications, fax servers, digital copiers, and email platforms.
Digital File Management
DIT provides the functionality to automate the importing and indexing of digital files from any sources. Additionally, the DIT provides direct native file importing from any of the MicroSoft Office Suite application. DIT also provides a print driver which allows you to print to DIT converting the item to a TIFF image and the ability to index the images to an existing or new file within the system.
DIT provides automated workflow functionality which allows organizations to reengineer and streamline work processes. These processes can be employed in many applications and adds management oversight to many tasks that are impossible to control in a manual paper based environment. Since DIT is inherently web-centric, workflow tasks can be distributed to knowledge workers across geographically diverse organizations, outsourced, or distributed according to the current workload.
DIT allows you to build a library of e-forms templates that automate the creation, distribution, and filing of transactional forms. These templates can be configured as Word, HTML, or XLM documents. To create a form within the system, data from the DIT database or from external data sources can be merged into the form. The created forms can be routed down a workflow for completion or printed. The printed forms include a unique document ID barcode generated by the system and placed on the form. This allows completed forms to be tracked and auto-scanned into the system by reading the barcode. DIT also has the ability to integrate with existing forms creation applications. These forms are passed through DIT prior to printing which places the ID barcode on the form for auto-scan input into the system.
DIT allows you to integrate content management functionality with all your other systems and applications. With our tools you can create links between DIT and your other applications for image retrieval, indexing, data validation, COLD, and web services. Calls can be make to deliver content to custom user interfaces and web portals. Content can be imported into DIT from your core applications. DIT is designed to become an integrated part of your information management strategy as opposed to a standalone solution.
Physical file and box tracking
DIT provides the ability to manage access and control of your paper files and archival box storage.
DIT delivers this functionality by being able to create color coded file & box labels with barcodes on them. Files can then be checked out to users within the system by reading the barcode on the label. Users can lookup files in the system to view their current status. Available file can be checked out. If a file is checked out to another user, they have the option to request it from within the system. This initiates an email to the user currently in possession of the file notifying them of the request. When the file is returned it can be routed to the requesting user.
DIT also manages archival box storage. For example, if a file has been placed into box 22, and moved to an archival storage location, when a users looks it up in the system they would be able to view its current location and status. That user has the option of requesting the file, which initiates a notifying email the users responsible for fulfilling the request. The requesting user can specify the method of fulfillment including return of the file or box, faxing of specific pages, or having the system scan the file for quick image viewing.
- Whether your needs call for simple document imaging or complex content management DIT Is Your Solution!
- Searching for a solution priced and scalable from a few to thousands of users DIT Is Your Solution.
- Outsourced or In-house DIT Is Your Solution .
- If your needs call for e-forms with complex workflow processes DIT Is Your Solution.
- If you require integration with core applications, Microsoft Office, or external data sources DIT Is Your Solution .
- If you need to import images from digital copiers, fax servers, or provide distributed browser scanning DIT Is Your Solution.